ORCHARDS checklist. These rules cover criminal records checks on OHA employees, volunteers under the direction and control of OHA, and certain contractors, incorporating the ODHS rules by proxy. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. / Arabic | If you need a paper version of the application, please complete the following steps: Go to "Pennsylvania Access to Criminal History (PATCH)" Go to the "Help" option on the top of the page. . Authorizing statute allowing certain agencies to run fingerprint based criminal records checks. Directions on how to schedule an appointment with a FieldPrint vendor are included in a letter available in ORCHARDS after a background check application has been initiated by the qualified entity designee at your agency and the SI has completed the authorization and disclosure for the background check. Effective 12/17/2021 (permanent rules), Abuse Checks for Department Employees and VolunteersOAR407-007-0400 through 0460Effective 2/10/2020 (permanent rules), Background Checks for the Oregon Health AuthorityOAR 943-007-0001 to 943-007-0501Effective 2/10/2020 (permanent rules), Criminal Records Checks and Abuse ChecksOAR 407-007-0200 to 407-007-0370, Background Check Registry and PortabilityOAR 407-007-0600 to 407-007-0640Effective 12/17/2021 (permanent rules), Criminal History Check for Oregon Health Authority ProvidersOAR 943-007-0001 to 943-007-0501Effective 2/10/2020 (permanent rules). To request a hearing, please use the form below. There are two ways to enroll in the Central Background Registry. State Sex Offender Registry (RISOR) National Sex Offender Registry (NSOR) A Qualified Entity Designee (QED) is needed in order to submit a criminal history check into ORCHARDS (Oregon Criminal History & Abuse Records Database System, formerly CRIMs). Use of ORCHARDS is only available for individuals subject to BCUs statutes and administrative rules (see Policies and Rules) or for organizations or businesses under the Clearinghouse (see Clearinghouse)., Note for all users submitting background check requests into ORCHARDS. See this. In order to perform the criminal records check and abuse checks included in a background check, BCU must have authorization from the SI. The current charge for fingerprint capture through FieldPrint is. An SI with Portability may use this background check approval for other positions and placements which require a background check under BCU's statutes and administrative rules. Type or print your complete name. Online Application To apply online, you must meet the following criteria: You must be the individual applying for enrollment. FieldPrint is a national corporation and provides fingerprinting services for BCU in any state where an SIcurrently resides. The information in the letter is unique for each SI and background check. Table 1: HHA Background Check Requirements by State . training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. FieldPrint, Inc. is an international corporation based on the east coast. The background checks policy directs that criminal records checks and abuse checks be done in accordance with the administrative rules. The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. If you are an approved user, you can use the ORCHARDS checklist to make sure you have all the data you need to initiate a background check application. Since March 2020, most Qualified Entities(QE) andproviders have been varianced, suspending the need for fingerprinting. Certain criteria to be weighed for potentially disqualifying abuse; what can be challenged in contested case hearing. Still, some of the most common criteria that are included in a report might have: Employment history - professional credentials and experience. background check. If fingerprints were conducted outside of RI, a state criminal BCI is needed.) The BCU requests the The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. Faxed subpoenas will not be accepted. Updates and current news regarding ORCHARDS areavailable to users on its Home page after logging in. Pursuant to ORS 181A.215, the Oregon Department of Administrative Services implemented statewide administrative rules on January 4, 2016. bcu.info@odhsoha.oregon.gov and indicate that you would like the current training materials. If it is not possible to set up an email, or the SI is at your office and you can give themprivate access to a computer with online access, please use theselinks: Note: You are still required to include a privateemail address for the SI in theapplication (see training videos below). Subject individual includes people who work, volunteer and, in some cases, live in a location where services are provided to children, seniors, and people with disabilities or mental illness. Department of Human Services - Background Check Unit, https://www.oregon.gov/dhs/BUSINESS-SERVICES/CHC/Pages/ORCHARDS.aspx. Monthly Invoicing from FieldPrint flyer(pdf), Clearinghouse Monthly Invoicing fromFieldPrint flyer (pdf), Request for Fingerprint Transmission through LEA form(pdf), Clearinghouse Request for Fingerprint Transmission through LEAform(pdf). oregon background check dhs, oregon state background check form, oregon state police criminal background check, oregon state police background check, oregon criminal background check online, free oregon background check online, state of oregon background check, oregon background check law Thomson Airways, Lufthansa now see friends travel with BCU rules have been updated to adhere to the DAS rules while maintaining the specific needs for ODHS|OHA employees, contractors, and volunteers, and for ODHS|OHA providers and qualified entities. All other contractors are not subject to these rules. Type of Check Required . All background check applications are submitted electronically into ORCHARDS by approved users (see our Training and Tools page for details). Apply online OR print, complete and mail application. The term also includes employees and volunteers of ODHS and OHA and many persons or employees of organizations contracting with these agencies. After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals (SIs) have Portability. Non Oregon State Issued Identification Card United States Armed Forces ID Passport Visa An official website of the State of Oregon About background checks To be eligible for payment from the Oregon Department of Human Services ( ODHS ), all providers and others in the household or facility who will have access to children in care must pass a background check. Scroll down and click on the form that you want to review and print. Fingerprints may be required as part of the check. Children, Adults and Families Policy Title: Criminal History Checks for System of Care Contractors - OAR Policy Number: III-D.1.1.2 413-330-0085 thru 0098 Effective Date: 06-01-2004 Approved By: on file Date Approved: Reference(s): (a) An Oregon criminal records check where criminal offender information is obtained from Oregon State Police (OSP) using LEDS. The administrative rules define a person who must be checked as a "subject individual." Child Care Provider Listing form. Subscribe to receive email notices for Background and Criminal Records Check updates. Background Check Unit Confidential Information Hearing Request for Abuse and Criminal Records Checks with Adverse Outcomes 1. Chapter 181A and Chapter 443. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified . Background checks are required for all of the following people who are All positions in DHS require a Criminal Background Check and an Abuse/Neglect Check. You can find details in OAR 407-007-0281, OAR 407-007-0290, and the, If a providersubject individual has one or more PDQs, ODHS|OHA must conduct a weighing test. You may also e-mail State criminal background check for RI (also known as the BCI) ( If fingerprints were conducted in RI, the state check is included in the national. Contractors for Oregon State Hospital, Stabilization and Crisis Unit, and any ODHS or OHA contracted secure Residential Treatment Facility are also subject to these rules. These rules implement ORS 443-006, augmenting BCUs Oregon Criminal History and Abuse Records Data System (ORCHARDS) to include a searchable online registry of individuals with completed background checks who work or seek to work as homecare workers, or eligible to work in certain facilities. Below is alist of all currently available training videos. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA. Clearinghouse agencies must have at least one Clearinghouse Authorized Designee. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. Formatted copies of Background Check Unit rules are available to Please note:Links to rules on this page go to the Secretary of State website or to official Secretary of State documents. Mail to the Direct Pay Unit at P.O. If you don't list everyone who is required, your application will be failed. These rules cover criminal records checks on ODHS employees, volunteers under the direction and control of ODHS, and certain contractors. Login For assistance please contact the Background Check Unit at 888-272-5545 or email bcu.info@odhsoha.oregon.gov Effective 03/01/2016: to make sure you have the best experience possible, the OR BCU system will support only the most up-to-date version of the following internet browsers: Google Chrome Mozilla Firefox Internet Explorer Safari Local jurisdictions report their information to the Oregon State Police, who are the keepers of Oregon criminal histories. OregonDepartment of Human Services Background Check Unit PO Box 14870 BCU will provide updates about ORCHARDS on this webpage. Adult foster homes licensed in Oregon for: Seniors and individuals with physical disabilities through ODHS Aging and People with Disabilities, Adults with developmental disabilities through ODHS Intellectual and Developmental Disabilities Services, Adults with behavioral health disorders through OHA Health Services Division, Behavioral Services, Homecare workers and personal support workers for seniors, developmental disabilities clients, and behavioralhealth clients, All DD adult and child facilities, organizations and providers (with the exception of employees and volunteers at community DD programs and DD brokerages). If an SI is out of the U.S. when fingerprinting is required, a hard card with rolled fingerprints may be necessary. In order to stay up to date on QED requirements and rule changes, State(s) Number of States ; FBI and Statewide for All Individuals DE, DC, FL, ID, IL, MI, MS, NV, NY, OK, UT ; 11 : . at 125-007-0220 Information Required (1) An SI may be required to provide identification and information to have a criminal records check completed including, but not limited to; (a) Legal name and aliases; (b) Date of birth; (c) Address and recent residency information; (d) Driver license or identification card information; These businesses range from fulltime fingerprint technicians to packaging and shipping businesses that do fingerprinting as a side business. You may request a copy of the national FBI report from the Background Check Unit. For more informationon backgroundchecks, please visit the An SI with Portability may use this background check approval for other positions and placements which require a background check under BCU's statutes and administrative rules. In addition, information may be obtained through the Driver and Motor Vehicle Services Division (DMV), court records, and other states' data systems. Criminal records checks are conducted through the State of Oregon Law Enforcement Data System (LEDS) and, if necessary, through the Federal Bureau of Investigation (FBI). You must be 18 years of age or within six weeks of turning 18 to apply online. Certain abuse records will also be reviewed. Oregon Criminal History and Abuse Records Data System (ORCHARDS), ORS Chapter 163: Offenses Against Persons, ORS Chapter 164: Offenses Against Property, ORS Chapter 165: Offenses Involving Fraud or Deception, ORS Chapter 166: Offenses Against Public Order; Firearms and Other Weapons; Racketeering, ORS Chapter 167: Offenses Against General Welfare and Animals, ORS 475: Controlled Substances; Illegal Drug Cleanup; Miscellaneous, The Background Check Unit runs all background checks through. For subject individuals and other providers licensed, certified or otherwise regulated by the Oregon Department of Human Services or the Oregon Health Authority, there ARE 5-year, 10-year, and permanent review conviction tiers; convictions are considered potentially disqualifying according to when they occurred in relation to the date the background check was submitted to BCU. For additional information about the BCU Clearinghouse, contact bcu.clearinghouse @odhsoha.oregon.gov . training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. In this group, if an SI is approved to work for one in-home care agency, they will be immediately hirable for another in-home care agency. Updates and current news regarding ORCHARDS are available to users on its Home page after logging in. You are required to enter an email address for the SI when submitting a background check request so the SI can access the SI portal to ORCHARDS. Authorizing statute for Department of Administrative Services to implement rules on criminal records check processes in Oregon. If your agency uses LEAs for fingerprint capture, you must have correct coding so Oregon State Police can identify the fingerprints aspart ofa criminal records check through BCU. Here are someexamples of how to get an email address: Also, please review the following videos to learn about our ORCHARDS background check system. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA. . About ODHS; Budget; Business Services; Careers; Data; Emergency Management; Equity and Multicultural Services; Forms; Foster Care Ombuds; Governor's . Background Checks for the Oregon Health Authority OAR 943-007-0001 to 943-007-0501 Effective 2/10/2020 (permanent rules) These rules cover criminal records checks on OHA employees, volunteers under the direction and control of OHA, and certain contractors, incorporating the ODHS rules by proxy. See in particular OAR 943-007-0001(2) and 943-007-0501. For these SIs, their agency may have an agreement to offer these services. These rules cover criminal records checks and abuse checks for individuals and facilities licensed, certified or regulated by ODHS for positions such as home care workers, long-term care facility volunteers and staff, adult foster home providers and caregivers, and staff and volunteers of private licensed child caring agencies. ORCHARDSusers in the ORCHARDS Help Section. A worker who has lived out of state in the last two years must use the Department of Aging code. 18years old or older: Anyone who needs a background check must be listed on the You can complete your authorization and any disclosures for the background check on a computer or other device (table or smart phone). See further information on Applicant Disclosure andInformation to provide to the SI, Pre-employment, Identity andApplicant Consent Details, Completing the Hiring Process on the Determination Available Tab, Background Check Expirations and Rechecks, Applicant Authorization and Disclosure Questions. Tools and resources Qualified Entity Designee Training Stay informed Subscribe to receive email Background Check updates Help us improve! Contact DPU for questions at 1-800-699-9074 ( toll-free ) or 503-378-5500 ( Salem area Complete the Central Background Registry (CBR) application to start the process for background checks. We have had many features customized for Oregon which have now led to new innovations for other states. The training materials are available by contacting the BCU training coordinator at (503) 378-5470 or toll-free at (888) 272-5545. Type or print your complete name. BCU is relying heavily on videos for training of all users of ORCHARDS. recordsfinderhj To provide the SI privacy and time to enter the authorization and any disclosures, as well as to remove any liability from you in seeing the SIs disclosures, the SI has special access to ORCHARDS. 12. You may have to repay payments you have already received. Office of Medical Assistance Programs (OMAP) FBI Fingerprint Criminal Background Check Please call OMAP Provider Enrollment at 1-800-537-8862 to obtain the OMAP IdentoGo Service Code. The disclosure of your Social Security number (SSN) is optional. Background Checks; Forms; Homecare and Personal Support Workers; Licensing; Provider Time Capture; Provider Tools and Resources; Receiving Encrypted Email from ODHS; Volunteering; About the Agency. If you are a subject individual and you received a notice that your background check resulted in "Denied" or "Restricted Approval," the notice . Background check registry for certain ODHS|OHA subject individuals . ORS 443.004 has the following impacts: For Department of Human Services, Aging and People with Disabilities programs and the Developmental Disabilities programs: The length of ineligibility based on a conviction depends on the age of the vulnerable individuals being served. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. Name and mailing address of subject individual: 2. . child abuse checks: Employment not allowed for certain subject individuals with certain abuse substantiations. The Fair Credit Reporting Act (FCRA) is a federal regulation that Oregon employers must follow when running employment background checks. The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. When you hover over the "Help" option a drop down menu will appear. eSubscribe to the Background Check website. (b) A national criminal records check where criminal records are obtained from the FBI through the use of fingerprint cards sent to OSP and other identifying information. The citations for the Oregon statutes which govern criminal records checks are in (See update in SB 280 link at top of this page). After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals ( SIs) have Portability. Box 14850, Salem, OR 97309-0850, fax to 503-378-5953 or email DPU.childcarebilling@dhsoha.state.or.us (PDF only). Other documents that the SI will see when completing the Authorization and Disclosure are available to you in ORCHARDS, in the Help Section. We have made many fixes and improvements to the system since then. bcu.qed@odhsoha.oregon.gov, Fingerprint information for BCU background checks: bcu.fp.info@odhsoha.oregon.gov, Adam Walsh and Family First Prevention Services Act background checks, and requests for Oregon It is up to your agency whether the agency or the SI pays this cost. Under Oregon state law, the public does have access to state criminal records in the Criminal Justice Information Services (CJIS) Division. That means you will not be eligible for payment. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified .